I bring to you an excerpt of an article from John C Maxwell, one of my favorite leadership gurus. I believe this will be beneficial for you as it is for me.
From a high level, we have already looked at how systems benefit our leadership. I’d like to go a little deeper by sharing specific systems that have aided me on my leadership journey. I trust the following tips will help guide your thinking as you build systems into your regular routine.
1) Systems Decrease Life’s Chaos
In the accelerated pace of the modern world, information bombards us from every angle. The best systems improve our productivity by cutting clutter and keeping us focused. Here are four suggestions to combat life’s chaos:
A. Create Systems for Everyday Activities.
Think of systems to keep your work in front of you. For instance, I put different several different-colored folders in my briefcase so that I don’t spend lots of time digging around to find what I want. Because I file by color, I immediately know where to look.
Search for shortcuts to save time. When I moved to Atlanta, one of the first things I did was to drive different routes to gauge the distance and time needed to travel them. Now, I generally know the quickest routes in the city, and I avoid the worst of its traffic as a result.
B. Plan Work Ahead
I plan a whole month ahead by looking at my calendar, considering my major projects, and scheduling out the time needed to get them done. Mapping out my month helps me to be strategic and intentional with each day. With experience, I have learned to put my family time on the calendar first. Otherwise, work creeps into my evenings and weekends and crowds out moments with my spouse or children.
C. Work in Blocks of Time
Finish one task before starting another. Every time I revisit an old project, I waste time trying to wrap my mind around it. If I had just concentrated on seeing it through in the first place, then I wouldn’t have the costly delays of restarting it.
D. Create a Place to Work Uninterrupted.
Studies have shown that the average manager gets interrupted every eight minutes! Find a place to work free from distractions. When you need to meet employees, go to their space. In doing so, you connect with their world, while also controlling how the conversation fits into your schedule.